Upgrading from Microsoft Office 2013 to Office 365 brings many benefits - cloud storage, real-time collaboration, enhanced security and access to the latest features. However, a common question is: „Will my Office 2013 files work in Office 365?“ The short answer is yes - but a few steps will help ensure full compatibility and optimal performance.
In this guide, we will show you how to convert Office-2013 files to Office-365 format, taking into account compatibility issues and best practices. Whether Word, Excel or PowerPoint files - this guide simplifies the process.
Why convert Office-2013 files to Office-365 format?
Microsoft Office 365 uses updated file formats and features that may not be fully supported in Office 2013. By converting your files, you ensure the following:
- Full compatibility with Office-365 functions
- Better performance with cloud-based editing
- Easier collaboration with users of the latest Office apps
- Improved file security and recovery
Step-by-step instructions for converting Office-2013 files
1. open file in Office 365
- Start your Office-365 application (Word, Excel or PowerPoint).
- Open the Office-2013 file. You may see [Compatibility Mode] next to the file name in the title bar.
2. check for compatibility mode
In compatibility mode, some Office-365 functions are deactivated. To check this:
- Click on File > Information
- Search for the button Convert in the „Compatibility mode“ section“
3. convert file
- Click on Convert, to update the file to the latest format.
- Save the file. It is now available in Standard format from Office 365 (.docx, .xlsx, .pptx).
Note: This process also improves performance and activates all modern editing tools.
Best practices before conversion
Create a backup
Always keep a copy of the original Office-2013 file in case you need to return.
Use OneDrive for storage
Save your files in OneDrive for automatic synchronization and version history. OneDrive integrates seamlessly with Office 365.
Further information in the official Microsoft guide to OneDrive:
https://support.microsoft.com/en-us/onedrive
Using the document inspector
Before sharing converted files, use the Document inspector, to remove personal information or hidden data:
- Go to File > Information > Check for problems > Check document
Frequent problems with the conversion
1. formatting changes
Layout changes may occur during conversion, especially with complex documents. Always check the converted file before sharing.
2. macros and add-ins
Older macros may not work in the updated format. Check your macro settings and consider recreating them in the new environment.
3. missing fonts or media
Make sure that all fonts and embedded media used in Office 2013 are supported in Office 365. If not, update them manually after the conversion.
Advantages of the Office-365 format
- Collaboration in real time about SharePoint and Teams
- Automatic saving and version control
- Increased data security and compliance
- Access from any device via Office Online
Office 365 is not just an upgrade - it's a modern workplace.
Conclusion
Converting your Microsoft-Office-2013 files to Office-365 format is a sensible way to ensure full compatibility, better collaboration and access to the latest productivity tools. The process is quick and easy and can save you many problems in the long run.
Further helpful content and solutions relating to Microsoft Office can be found at winandofficews.
Frequently asked questions (FAQ)
Q1: Can I open Office-2013 files directly in Office 365?
Yes. Office 365 is fully backward compatible and can open Office-2013 files without any problems. However, the conversion gives you access to all functions.
Q2: Does the conversion change the content of my files?
No. The core content remains the same, but some formatting may change slightly. Always check the files after conversion.
Q3: Do I have to convert all files at once?
Not necessarily. You can convert files on demand. However, batch conversion can save time and reduce future compatibility issues when working together.
